Google Workspace is one of the most popular cloud suite options in the market.
However, there are various features on Google Workspace that most people fail to utilize. In this article, you will discover the best tips to improve Google workspace management.
Why Is Google Workspace So Popular?
Previously known as G Suite, Google Workspace has become incredibly popular due to the following reasons.
- Makes logging very easy.
- Ensures that you never miss a meeting.
- Offers access to all Google Workspace applications.
- Allows you to not just work remotely, but also manage a remote workforce.
- Enables fast user upload.
- Saves time uploading records.
- And more.
Top 10 Tips for Google Workspace
1. Use an Add-On
One of the best Gmail tips that you should consider is using add-ons.
There are several on Google Workspace and Chrome store that allow you to customize the system according to your needs.
Your business requires sharing inboxes in Gmail, tracking email opens or mail merge? Just get the right extension and make your workspace your own.
2. Host Remote Events
Another great tip that you can benefit from is hosting remote meetings using Google Meet to brainstorm ideas and connect with your team.
Each member would only require a mobile device or a computer and an internet connection to participate.
3. Give Presentations
Google Meet can also be used to present Docs, Slides, and other files during video meetings.
Whether you cannot meet in person or have a remote workforce, you can use the tool to give presentations.
You also have the option to record the video meeting and share it with others.
4. Edit Team Documents in Real-Time
Managing a remote team is incredibly easy with Google Docs, Sheets, and Slides. Forget about sending emails back and forth and dealing with multiple attachments as you can use them to edit team documents.
The edits will be made in real-time and team members will get to access the latest documents.
5. Store, Share, and Access Team Resources
To keep your business running, you can use Google Drive to store, share, and access team resources.
All you have to do is encourage everyone to share resources on Google Drive. It will ensure that everyone has access to them.
6. Broadcast the Latest Information
No matter how large the team might be, you can easily broadcast the latest information with Web Pages.
You only have to select your audience and when the updates should be released.
Create a Google Sites website and embed files from Drive and Docs to make content available to everyone.
7. Simplify Communication with a Team Mailing List
A Google Workspace tip that has proven to be a game-changer is using a team mailing list to simplify communication.
A Google Groups email list is just what you need to send status updates and share resources with everyone.
8. Coordinate Schedules and Project Plans
Create a dynamic Google Sheets project plan to coordinate schedules and project plans with the workforce.
It allows everyone to keep track of everything without having to worry about forgetting deadlines.
In fact, team members get to update their progress in real-time on Google Sheets.
9. Ensure Timeliness with Team Calendars
Team Calendars allow you to get organized. It is just the tool that you need to manage a team that is spread out in different locations.
Google Calendar layers everyone’s calendars to ensure they are on the same page.
10. Empower Team Members with Team or Project Rooms
Lastly, you need to encourage team members who are working on different projects using Google Chat rooms.
Create a Google Chat room for each team to allow them to easily network with each other, exchange thoughts, and foster a stronger sense of community.
Is It Possible To Adapt Google Workspace To Your Business Needs?
One of the best things about Google Workspace is that it is highly flexible.
This means that you can easily adjust it based on the needs of your business.
Whether you are a small business owner or managing a corporation, you can adapt it to your needs.